FUDCon Pune 2015 Planning Meeting Minutes - 17 Feb17 Feb 2015
We had a good productive meeting today in #fedora-india as well as on phone + in-person at the Red Hat Pune office.
We used the Etherpad at http://piratepad.net/FUDConPunePlanning for keeping notes.
- We'll soon add a code of conduct / anti-harrassment policy for the event
- Outreach: everyone focussed on spreading the CFP message
- Current logo draft looks good, minor tweak suggestions to be put on ticket
- FUDPub venues being evaluated, but we're getting a good deal from one of them
The entire minutes are appended below.
Last meeting : http://piratepad.net/fudcon-pune-planning-20150203 Agenda + Minutes ----------- * Creating FAQ for FUDCon India 2015 * Kushal to draft it * Kushal has a list of Q * Amit will get creative with answers. * Code of Conduct / Anti-harrassment policy * In the works; mail sent to ambassadors@ * Siddhesh + Rupali * draft based on Ryan Lerch's Flock planning content + linux.conf.au + Linux Foundation texts * Every other confence is using PSF/PyCon's CoC (info) * (idea) One person should be listed as contact as go-to person for violations * have one email + one person on-site? * Rupali nominated! (+4) * The end date of CFP, March 9. * I think it is early for Fudcon as the conf is in last week of June * 2months for Visa and travel plans and 3 weeks for confirming the talks = around 3 months should be fine (Kushal: Having a strict date will give organisers enough time to handle the schedule properly.) * Possible negatives: tickets get costly; visa processing takes time; people have to make plans at short notice, etc. * Let's see the response on 9th march, and then decide on extension? * We can perhaps give leeway for intl speakers who missed cfp deadline * Ok. works for me * Fudcon date is very near to RH summit. People attending RH summit can't attend Fudcon Pune * Unfortunate; can't alter this now. * People typically who attend Summit are not our audience / target speakers etc.? * There are some overlap , but it is very less. May be around 10 or so * Outreach * http://piratepad.net/FudCon-outreach-list * this is for industry + mailing lists (communities) * we need help here with more lists + more volunteers to do the outreach. * http://piratepad.net/FUDCon-College-Outreach * this is for colleges / educational institutes * separate cfp needed because we need to mention open source in education here -- we could have a track for professors / teachers here to get them together and discuss problems specific to their area. * For Outreach, we can do this offline based on both the etherpads. * Please think of more companies which deal with RH / CentOS / Fedora; reach out for CFP. * Video series * Videos from FPL (Matthew Miller), jsmith, Kushal, Parag, Rahul, Joerg, etc. -- extolling the virtues of FUDCon + Pune * Let's ask Nitesh for this * Website * http://fudcon.in website up * just need to figuire openid thing now * Praveen + Siddhesh. * Finalize CfP text http://piratepad.net/YaC3hNcOZ8 (done) * Graphics status update? * Two draft logos ready - Suchakra + jurankdankkal (Fedora-Indonesia) * We need to give feedback on the ticket: https://fedorahosted.org/design-team/ticket/352 * Latest Draft: https://jurankdankkal.fedorapeople.org/FUDCon/FUDConPune2015/logo.svg * This logo looks good to several people; minor tweaks are needed. * Looks good with small + big sizes - fit for website logo + banners. * Soni suggests adding flag. (+1 amit) * Currently it's a choice between this one and the older logo from FUDCon Pune 2011. * SSL support? Asked Saleem about it * We're still figuring this out. * Wiki * https://fedoraproject.org/wiki/FUDCon:Pune_2015 * Help editing this wiki - content + categories. * Accommodation (done) * We negotiated good rates with Cocoon (INR 3000 + taxes) * Double-occupancy, Free wifi, breakfast * Travel updates? (after CFP closes + speaker selection) * Marketing * Fedora magazine * CFP article out * One more CFP article at -1 week (1 March). * Amita * Make a list of MLs to post the CfP to * also reach out to ambassadors in apac for confirmation / planning * Siddhesh * send email to fudcon-planning about CFP * Siddhesh * Video update? * appear.in is good for sharing between a few people (for these meetings) * Pankaj has emailed kpoint folks (the ones who did video last time) * Last option will be to have a tiny webcam doing live Hangout -- advantage is it has auto-archival on youtube. * Kushal will check with hasgeek for video. * fudcon.fedoraproject.org * will need some trac ticket? * Siddhesh * Twitter * Facebook * Google Plus * LinkedIn group * Chandan to send out cfp blurbs on all these social sites [DONE]. * Budget * Make and maintain a publicly visible sheet to track expenses? * I think we should have a wiki where we export the sheet in use. ethercalc lets anyone edit, which is not exactly ideal for a budget-tracking sheet. For people interested in handling budget, just contact the owner for budget acc. to the wiki * publicly visible, not editable :) So wiki would be fine * Sponsorship * Can we get partial funding for RH people? * This will come later -- after we get all others done and we have extra budget. * FUDPub * Rupali reached out to Venue1 * Venue1 * Space for 100 people * Reasonable (approx 1800 per person) * RH has relationship; payments are easier * Close to cocoon * No limitation on sound limits - a nice party can be had. * Rupali continuing to reach out to others * In any case, we can close this by next week. * Swag * Niranjan suggests some programmable arduino boards manufactured locally with our logos * About ₹750 * http://embeddeddedmarket.com * http://simplelabs.com * Swag for Volunteers * tshirts * Swag for Organisers? * Swag for Speakers * Umbrellas (for sweet Pune rains) * Fedora badge for attendees?(added to the FAS account) * Mobile Application