FUDCon Pune 2015 Planning Meeting Minutes - 17 Feb
17 Feb 2015We had a good productive meeting today in #fedora-india as well as on phone + in-person at the Red Hat Pune office.
We used the Etherpad at http://piratepad.net/FUDConPunePlanning for keeping notes.
Highlights are:
- We'll soon add a code of conduct / anti-harrassment policy for the event
- Outreach: everyone focussed on spreading the CFP message
- Current logo draft looks good, minor tweak suggestions to be put on ticket
- FUDPub venues being evaluated, but we're getting a good deal from one of them
The entire minutes are appended below.
Last meeting : http://piratepad.net/fudcon-pune-planning-20150203
Agenda + Minutes
-----------
* Creating FAQ for FUDCon India 2015
* Kushal to draft it
* Kushal has a list of Q
* Amit will get creative with answers.
* Code of Conduct / Anti-harrassment policy
* In the works; mail sent to ambassadors@
* Siddhesh + Rupali
* draft based on Ryan Lerch's Flock planning content + linux.conf.au + Linux Foundation texts
* Every other confence is using PSF/PyCon's CoC (info)
* (idea) One person should be listed as contact as go-to person for violations
* have one email + one person on-site?
* Rupali nominated! (+4)
* The end date of CFP, March 9.
* I think it is early for Fudcon as the conf is in last week of June
* 2months for Visa and travel plans and 3 weeks for confirming the talks = around 3 months should be fine (Kushal: Having a strict date will give organisers enough time to handle the schedule properly.)
* Possible negatives: tickets get costly; visa processing takes time; people have to make plans at short notice, etc.
* Let's see the response on 9th march, and then decide on extension?
* We can perhaps give leeway for intl speakers who missed cfp deadline
* Ok. works for me
* Fudcon date is very near to RH summit. People attending RH summit can't attend Fudcon Pune
* Unfortunate; can't alter this now.
* People typically who attend Summit are not our audience / target speakers etc.?
* There are some overlap , but it is very less. May be around 10 or so
* Outreach
* http://piratepad.net/FudCon-outreach-list
* this is for industry + mailing lists (communities)
* we need help here with more lists + more volunteers to do the outreach.
* http://piratepad.net/FUDCon-College-Outreach
* this is for colleges / educational institutes
* separate cfp needed because we need to mention open source in education here -- we could have a track for professors / teachers here to get them together and discuss problems specific to their area.
* For Outreach, we can do this offline based on both the etherpads.
* Please think of more companies which deal with RH / CentOS / Fedora; reach out for CFP.
* Video series
* Videos from FPL (Matthew Miller), jsmith, Kushal, Parag, Rahul, Joerg, etc. -- extolling the virtues of FUDCon + Pune
* Let's ask Nitesh for this
* Website
* http://fudcon.in website up
* just need to figuire openid thing now
* Praveen + Siddhesh.
* Finalize CfP text http://piratepad.net/YaC3hNcOZ8 (done)
* Graphics status update?
* Two draft logos ready - Suchakra + jurankdankkal (Fedora-Indonesia)
* We need to give feedback on the ticket: https://fedorahosted.org/design-team/ticket/352
* Latest Draft: https://jurankdankkal.fedorapeople.org/FUDCon/FUDConPune2015/logo.svg
* This logo looks good to several people; minor tweaks are needed.
* Looks good with small + big sizes - fit for website logo + banners.
* Soni suggests adding flag. (+1 amit)
* Currently it's a choice between this one and the older logo from FUDCon Pune 2011.
* SSL support? Asked Saleem about it
* We're still figuring this out.
* Wiki
* https://fedoraproject.org/wiki/FUDCon:Pune_2015
* Help editing this wiki - content + categories.
* Accommodation (done)
* We negotiated good rates with Cocoon (INR 3000 + taxes)
* Double-occupancy, Free wifi, breakfast
* Travel updates? (after CFP closes + speaker selection)
* Marketing
* Fedora magazine
* CFP article out
* One more CFP article at -1 week (1 March).
* Amita
* Make a list of MLs to post the CfP to
* also reach out to ambassadors in apac for confirmation / planning
* Siddhesh
* send email to fudcon-planning about CFP
* Siddhesh
* Video update?
* appear.in is good for sharing between a few people (for these meetings)
* Pankaj has emailed kpoint folks (the ones who did video last time)
* Last option will be to have a tiny webcam doing live Hangout -- advantage is it has auto-archival on youtube.
* Kushal will check with hasgeek for video.
* fudcon.fedoraproject.org
* will need some trac ticket?
* Siddhesh
* Twitter
* Facebook
* Google Plus
* LinkedIn group
* Chandan to send out cfp blurbs on all these social sites [DONE].
* Budget
* Make and maintain a publicly visible sheet to track expenses?
* I think we should have a wiki where we export the sheet in use. ethercalc lets anyone edit, which is not exactly ideal for a budget-tracking sheet. For people interested in handling budget, just contact the owner for budget acc. to the wiki
* publicly visible, not editable :) So wiki would be fine
* Sponsorship
* Can we get partial funding for RH people?
* This will come later -- after we get all others done and we have extra budget.
* FUDPub
* Rupali reached out to Venue1
* Venue1
* Space for 100 people
* Reasonable (approx 1800 per person)
* RH has relationship; payments are easier
* Close to cocoon
* No limitation on sound limits - a nice party can be had.
* Rupali continuing to reach out to others
* In any case, we can close this by next week.
* Swag
* Niranjan suggests some programmable arduino boards manufactured locally with our logos
* About ₹750
* http://embeddeddedmarket.com
* http://simplelabs.com
* Swag for Volunteers
* tshirts
* Swag for Organisers?
* Swag for Speakers
* Umbrellas (for sweet Pune rains)
* Fedora badge for attendees?(added to the FAS account)
* Mobile Application