4 Oct 2011
 -------------------
 Attendees: Amit Shah, Rahul Sundaram, Kashyap Chamarthy, PJP, Saleem Ansari, Shakthi Kannan, Anurag

• Catering
  • Quotation is for min. 150 people; budget is for 100 people sponsored
  • This won't result in a min. payment to the vendor; just an estimate for the vendors to get appropriate amount of food
• Division of veg/non-veg boxes?
  • Suggestion to caterer for veg box + additional non-veg item for people who need it
  • Will be clarified in Monday's meeting

Meeting with cocoon on Monday - PJP

• All questions to be addressed then

Confirm with COEP about stalls at the FAD

FUDPub

• Vendors (place + food) to be notified of day change: Sat instead of Sun

• At Monday's meeting

To confirm with some new vendor for beer on Friday

Update on Tshirts

• Order placed today; to be delivered by 25th Oct
• Vendor selected: Cavaal Clothing

Vertical banner design

• Suchakra to create this weekend.
• Generic Fedora design is ready (can be used for other events)

Rahul put up speaker guidelines on the wiki

• Rahul to add link on Event Reporting page
• Rahul to add a note about someone in all talks taking minutes of the talk
  • This is in case we don't get videographing running
• All: need to review speaker guidelines
• https://fedoraproject.org/wiki/FUDCon:India_2011#Speaker_guidelines

As we approach final stages, we should have a draft talk schedule ready to avoid last-minute hiccups

Coupons for 'Lunch - day 1', 'Lunch - day 2', 'Tshirt', 'Swag' printed and given to participants

• Still under discussion for best way to do this

F16 release too late to produce media; instead have a computer do isotousb conversions for participants

countdown timer for blogs?

• Saleem + Rahul to look at this.

Fedora Mirror

• Kashayp got the Fedora trees (15, 16, Updates, Rawhide -- i386, x86_64 archs) on a hard disk.

Comm. with participants

• flights
  • locals - two not booked
  • foreign - 3 out of 9 booked; Harish decided to book others. waiting on passport info.
• Satya handling all other stuff, well on track.

Swag

• Lanyard
  • ₹12 per piece from Venus traders
  • To place order on 4th Oct for 500 pieces- PJP
    • Delivery in a week
• Mugs
  • Kushal to get quotes
• Buttons
  • Kushal to pick logo

Website Info

• Shreyank / Saleem to reach out to Vaidik Kapoor for other design activities - ongoing
• testing drupal cod. [Shreyank, Saleem, Vaidik] - ongoing
• http://www.fudcon.tuxdna.in/
• Speakers need to put up their talks in the COD instance
• Once COD is put up on fp.o the above website will redirect to there.
• https://fedoraproject.org/wiki/FUDCon:India_2011_website_devel
• http://fedoraproject.org/wiki/FUDCon:India_2011_website

Registration 

• users need to register during FUDcon
• Printer, power, laptop, papers and volunteers required for registration desk
• need to have coupons for 'lunch', 'swag', etc.

FAD - Shakthi

• Two FADs now scheduled
• 1st on 24th Sep at RH office - done
• 2nd run on 8th of October at COEP
  • https://fedoraproject.org/wiki/FAD_Pune_2011
  • Check power sockets
    • Should get a big 15A power points; connection should be from COEP mains
    • Get 3-4 of the 15A ones
    • Get 10-15 smaller ones
  • Test Internet Bandwidth
  • Mic, Projectors for classrooms
  • Fedora Mirror
  • Issue a 'call for routers' - more routers the better to ensure connectivity
  • Test-run of the COD -- registration, QR code, etc.
  • Identify student volunteers and get their numbers.
  • Handy cams for recording
  • Restrooms locations
  • Speakers loungue
  • Place to store speakers food boxes,  100 of them
  • Consult with law enforcement authorities if necessary
  • Check with COEP for putting up stalls for catering
  • Check for FOSS stalls as well
  • Try out Fedora multi-live-usb for transferring live iso to multiple usb sticks - Rahul has details.

Videographing

• Ramki to follow up - updates next week.

Infrastructure

• Power strips -- 10 units, need to buy.

Deadlines, budgets:
http://goo.gl/H91N1