FUDCon Pune 2011 F2F Meeting Minutes: 13 Oct

Names in bold have action items against them; please follow up with me / Rahul on progress.

From http://openetherpad.org/ep/pad/view/fudcon-pune-planning/8hnDjIyKnH

13 Oct 2011

Attendees: Amit Shah, Rahul Sundaram, Kashyap Chamarthy, PJP, Saleem Ansari, Shakthi Kannan, Anurag Patel, Satya, Murty, Shreyank, Ramki

• Design
  • Add COEP, Red Hat logos to banners before printing
  • Suchakra on it
• Booklet
  • Ankur Sinha on it
  • Welcome letter from Jared received
  • Aiming for completion by this weekend (Oct 16)
• Call for localisations -- translations of blog posts?
• Website - Saleem
  • Upgrade tier on hosting - site gets unavailable often
  • To blog about new site and registration / talk submisison there.
• Catering
  • the places for stalls are identified within COEP campus
  • cucoon requested for an extra room to keep the MRP items as they called them, they don't want to carry things back and forth for 3 days
  • Cucoon wants to setup Staellite Kitchen
    • For heating food
  • TODO: send them a final menu
    • PJP to do this ASAP
  • Setup Coupons for Speaker Lunches
    • Another item for printing

     

•  Wifi and power supply at COEP - Shreyank
  • the only power points the audi has are near the stage
  • and they have only 2 wifi access points in there.. so they say at max 30 people can be accommodated
  • wifi repeaters/routers -- 30K ~ cost -- Get back to this.
  • the rooms mostly have power points on both sides. Though we'll need the longer extension cords along with the power strips -- We have 14
  • 15 amps junction box -- Mr. Murthy will take a look at it on Saturday.
• Inauguration ceremony
  • Some traditional welcome and opening for the event
  • Talk from the director
  • Begins at 8
• TODO on staurday at COEP
  • Electricity checks - Shrink + Murty
  • Wifi Router/ Repeater checks -- Ensure things are working
    • Shrink: ensure there's a wifi signal in the rooms we will be allotted.  This makes sure we only need repeaters / signal boosters or if we need to add routers too.
  • Identify banner sites and sizes to be printed depending on the locations. - Rahul
  • Posters need to be put around the campus
  • Check for viability and setup place for satellite kitchen - PJP + Murty
  • Meet Volunteer team; get them all together once for briefing - pick a suitable time - Rahul
• FUDPub
  • Need to arrange commute for people from COEP -> FUDPub
  • Anurag handling FUDPub at venue
  • Volunteer team from COEP to be prepped on handling outflow of people from COEP to FUDPub venue.
    • Satya to talk to volunteer team about this
• Tshirt
  • 15 OCT -- A sample tshirt will be provided.
• Travel
  • Rahul will send spreadsheet info to Murthy w/ details of international people and their travel schedule.
  • Murty will arrange for cabs for Mumbai-Pune (and back) travel
• General Volunteer team meeting
  • This saturday -- 15 OCT 2011
• Fedora Mirror Setup
  • F15, F16, Rawhide trees are synced
  • Saturday(15-OCT) -- to check 
  • Kashyap to work w/ Rahul
• Talks
  • 23rd is the hard date to submit for talks, etc. Here is where you need to register -- http://fudcon.in/node/add/session

• As we approach final stages, we should have a draft talk schedule ready to avoid last-minute hiccups
  • Should be ready about 10 days before event
• Coupons for 'Lunch - day 1', 'Lunch - day 2', 'Tshirt', 'Swag' printed and given to participants
  • Still under discussion for best way to do this
• F16 release too late to produce media; instead have a computer do isotousb conversions for participants
• countdown timer for blogs?
  • Saleem + Rahul to look at this.
• Swag
  • Lanyard
    • ₹12 per piece from Venus traders
    • Delivered.
  • Mugs
    • Kushal to get quotes
  • Buttons
    • Kushal to pick logo
• Registration desk - Satya
  • users need to register during FUDcon
  • Printer, power, laptop, papers and volunteers required for registration desk
  • need to have coupons for 'lunch', 'swag', etc.

• FAD - Shakthi
  • Two FADs now scheduled
  • 1st on 24th Sep at RH office - done
  • 2nd run on 8th of October at COEP
    • https://fedoraproject.org/wiki/FAD_Pune_2011
• Videographing
  • No progress -- will drop this.

Deadlines, budgets:
http://goo.gl/H91N1

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